Choosing the Right Staffing Agency for Your MSP Company

By |Published On: October 25th, 2023|

As the demand for IT management and support services continues to surge, the pressure intensifies for MSPs to align their workforce with the unique needs of their clients in a world where speed, specialization, and adaptability are paramount. That said, specialized MSP staffing agencies can relieve this pressure.

But how to find a good staffing agency? The journey to selecting the right staffing agency for your MSP company is a strategic endeavor, one that demands meticulous planning and a keen eye for compatibility. In this article, we delve into the intricate steps of defining your criteria, conducting comprehensive research, and evaluating potential partners.

What Is MSP Staffing

MSP staffing encompasses the recruitment and deployment of skilled professionals to Managed Service Providers, ensuring that they have the right people in place to efficiently deliver their IT management and support services. This staffing process differs from conventional hiring since it revolves around aligning the workforce with the unique demands of MSPs, which often operate in a fast-paced and client-diverse environment. More specifically:

Specific Requirements

The success of an MSP hinges on an array of specialized roles, which include but aren’t limited to:

  • Network engineers that are responsible for configuring and maintaining client networks, addressing issues like connectivity, latency, and network optimization;
  • Cybersecurity experts that are essential in an era of escalating cyber threats, safeguarding client systems and data;
  • Cloud specialists who facilitate the transition to cloud-based solutions and handle complex cloud infrastructure, ensuring the seamless operation of cloud services;
  • Help desk support personnel who are on the front lines of issue resolution, providing immediate assistance to clients.

Rather than a one-size-fits-all approach, MSP staffing must be custom-tailored to meet the specific needs of individual clients – this requires in-depth understanding of each client’s industry, objectives, and unique IT requirements. It’s not merely a matter of filling roles; it’s about matching the right skill sets to the distinct expectations of each client.

Scalability and Flexibility

Scalability and flexibility enable teams to adapt swiftly to fluctuating workloads and client demands. In peak periods, such as quarterly financial reporting or during rapid client expansion, the ability to scale up efficiently enables MSPs to maintain service levels without compromising quality or response times. This requires having a readily available talent pool or workforce that can be mobilized when needed.

On top of that, good adaptability also means expanding or contracting the workforce in response to changing technology trends and client requirements. Being agile allows MSPs to remain competitive and offer clients the most current solutions – and not only involves cross-training employees and quality recruitment, but also forming partnerships with specialist staffing firms to access niche skills.

How to Find a Staffing Agency

Define Your Criteria

To find staff agency candidates that are reliable, it’s critical to start with a well-defined set of criteria that align with your strategic objectives. Begin by considering the scale of staffing required – are you looking to fill a few specialized roles or build an entire team?

Next, think about the skill sets that are essential for your client portfolio. In the IT industry, this may range from cybersecurity experts to cloud engineers. Ensure that your budget constraints are clearly defined. Geographic considerations can also be important, especially if you require on-site support or prefer a local talent pool.

Lastly, don’t forget about relevant past experience – for instance, if your MSP specializes in serving the healthcare sector, finding an agency with expertise in healthcare staffing is a big plus.

Conduct Research

The research phase usually begins by going through online resources such as LinkedIn, and company websites – but don’t stop there. Check with your peer groups or ask around at MSP events like IT Nation Connect or MSP Global, seeking recommendations and insights from people who have had successful experiences with staffing agencies, because this alone can provide invaluable insights and referrals. Also feel free to get some

In your research, make sure that a staffing agency has a strong online presence, including a professional website and active engagement on social media, which can indicate a reputable team. Also look for agencies with a proven track record of delivering high-quality staffing solutions to MSPs or similar businesses. Given the specialized nature of IT and technology staffing, make sure to prioritize agencies with specific expertise in these fields.

Request Proposals

The proposal stage is where you should delve deeply into the capabilities and suitability of potential staffing agencies. Begin by providing a detailed overview of your staffing needs, specifying the roles, skill sets, and the expected duration of the staffing engagement.

Ask relevant questions such as:

  • Proven Expertise: Inquire about the agency’s experience in the MSP sector and seek evidence of their successful placements for similar positions.
  • Quality Assurance: Understand their candidate screening and evaluation processes. This is critical to ensure that candidates meet your standards, particularly in areas like security and compliance.
  • Candidate Sourcing: Explore the agency’s candidate sourcing strategies. Look for a robust network, the use of specialized IT talent pools, and the ability to tap into online resources to find the best-fit candidates.
  • Flexibility: Evaluate the agency’s capacity to scale staffing up or down swiftly in response to changing client demands.
  • Compliance and Ethics: Ensure the agency adheres to industry regulations and ethical standards. Ethical considerations are crucial to maintaining the integrity of MSP operations and safeguarding client data.
  • Financials: The proposal stage is also an opportunity to discuss contract terms, including pricing, service level agreements, and the terms of engagement. Request a detailed breakdown of costs to evaluate the financial viability of the partnership.

Evaluate Staffing Agency Requirements

Expertise in the MSP Industry

Staffing agencies that are well-versed specifically in MSP operations understand the nuances of the industry:

  • Understanding Client Needs: Agencies familiar with MSP operations can better understand the unique needs of your clients. They understand that the MSP staff need to have better customer service skills and people skills than traditional IT staff positions. They know that MSP clients also require flexibility, adaptability, and expertise across various technologies. Consequently, these agencies will source candidates who are not just technically proficient but also have great soft skills and a deep comprehension of the client’s industry.
  • Speed and Responsiveness: Staffing agencies with expertise in the field are well-equipped to identify candidates rapidly, reducing the time-to-fill for critical positions. Their knowledge of the urgency often present in MSP operations allows them to act swiftly and provide candidates who can hit the ground running.
  • Mitigating Risks: In the MSP industry, risk management is a key concern, particularly in cybersecurity. Agencies familiar with this sector are more likely to identify candidates with the necessary security credentials and a proactive approach to mitigating risks. This expertise in risk management is a significant asset to MSPs and can protect both the agency’s reputation and the clients they serve.

Proven Track Record

The significance of a staffing agency’s track record in filling MSP roles lies in its potential to serve as a reliable indicator of their competence. A proven track record demonstrates that the agency has not only promised but also delivered results.

For instance, a good case study might showcase how the agency faced a challenge in providing specialized cybersecurity experts for an MSP’s client. By detailing the problem, the strategy used, and the results achieved, the staffing agency provides concrete evidence of its competence. When looking at such cases studies, pay attention to:

  • Reduced Time-to-Fill: A successful agency should have a track record of reducing the time it takes to fill critical positions – an invaluable achievement for MSPs dealing with rapid client demands.
  • Decreased Turnover Rates: If the agency’s placements exhibit lower turnover rates, it indicates a knack for matching candidates with the right cultural fit and skills for the long term.
  • Swift Responses: Testimonials that emphasize the agency’s ability to quickly react to change (i.e. finding an emergency hire in a short amount of time) are also a clear indicator of the agency’s competence and reliability.

Client References

Speaking with current and past clients of the staffing agency provides a window into the real-world experiences of working with them. When conducting reference checks, focus on the following areas:

  • Quality of Candidates: Look into and, if possible, inquire about the caliber of candidates provided. Were they a good fit for the roles and did they meet the MSP’s high standards?
  • Responsiveness: Assess the agency’s responsiveness and adaptability. Did they demonstrate agility in meeting changing requirements, which is crucial in the fast-paced MSP environment?
  • Client Satisfaction: Gauge the overall satisfaction of the clients with the candidates sourced. Ask about notable successes and any challenges faced during the partnership. Measurable outcomes like improved client satisfaction or cost savings are particularly valuable.
  • Communication and Transparency: Understand the agency’s communication style and transparency in operations. Effective communication and clear, honest dealings are vital for a successful partnership.

Selecting a Good Staffing Agency for Your MSP Company

Compatibility and Communication

Staffing agency requirements are not just about their expertise; but also about their compatibility with your MSP company and the quality of communication. That’s why, try to choose an agency that understands your long-term vision and has a clear commitment to helping you achieve it – the agency can be not just a service provider but a strategic partner. They become invested in your success and are more likely to go the extra mile to meet your staffing needs effectively.

Clear, responsive, and open communication is also paramount – the agency should be reachable whenever you need them, providing regular updates on candidate searches and the status of ongoing placements. This way you’re always aware of the progress and any potential challenges, and it also allows you to provide feedback as the process unfolds.

Transparency and Reporting

Transparency is a critical factor in the hiring process – it ensures that you are well-informed and that the agency operates in a manner that aligns with your expectations. It also shows that the agency has well-defined standards and a rigorous approach to finding the right candidates for your MSP company.

The agency should provide a clear and comprehensive view of how they source, screen, and select candidates – you should understand their methods for identifying and evaluating potential hires. Transparent pricing is also essential for effective budgeting. You should be fully aware of the agency’s fees, payment terms, and any additional costs related to their services.

On top of that, regular reporting and feedback mechanisms will keep you informed and provide opportunities for certain on-the-fly adjustments. Regular updates on candidate searches and progress, along with the proactive sharing of any issues or challenges that arise during the hiring process, will enable you to address those issues promptly, enhancing the efficiency of the staffing process.


How to find a staffing agency for your MSP? First, make sure your selection criteria are well-defined, reflecting your strategic goals, budget constraints, and the skills essential for your client portfolio. Also conduct extensive research that goes beyond job boards and websites, including recommendations from industry peers.

Upon receiving proposals, delve into their capabilities and suitability – key areas of focus should include the agency’s experience in the MSP sector, their expertise in risk management, and the ability to respond swiftly to changing client demands. And remember that selecting the right staffing agency is also about compatibility and communication.

Lastly, transparency is vital too, ensuring that you are well-informed about the agency’s sourcing and selection methods, pricing, and the progress of candidate searches.

Scaled is a staffing agency that specializes in staff augmentation exclusively for the MSP companies. Get in touch with us to learn more about our services and how to get started:

About the Author: Michael Nelson

Michael Nelson
Michael started his MSP, TLC Tech, in 2004 and has steadily grown and developed the company in the near two decades since. Currently employing 31 employees (including seven from South Africa), he understands the unique challenges faced by MSPs. As a founder of Scaled Inc., Michael works to assist his peers in the MSP world by streamlining the process of adding talent technicians to their teams. Connect with Michael on LinkedIn to discover how Scaled can place technical talent at your MSP.

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